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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 01/04/2003
Proposed Draft Detailed Changes to Constitution to Implement Member Suggestions



ANNEXE 5
NEW CONSTITUTION SPECIAL INTEREST GROUP

PROPOSED DRAFT DETAILED CHANGES TO CONSTITUTION TO IMPLEMENT MEMBER SUGGESTIONS

A. COUNCIL MEETINGS

(a) Raising additional matters in exercising right to reply

Propose amend Council procedure rule 14.9 as follows:-

add new “(c) In exercising his right of reply, a Member shall strictly confine himself to answering statements or arguments made in the course of debate and shall not introduce any new material”

This reinserts the previous Standing Order provision.

(b) Questions on Parts II and III of Executive or Committee reports and supplementary questions

(i) Propose adding to Council procedure rules as follows:-

new 14.14 – “There shall be no debate on any item contained in Parts II and III of the report of the Executive or Committee, but Members may give notice in writing, e-mail or telephone message to the Chief Executive by noon on the day of the meeting, of a statement or question, and give details of any question.

The Chairman of the Executive or Committee, or person moving the reports, shall have a right to make a statement or give an answer in reply. There shall be no other debate in such cases.”

(ii) Supplementary questions – add new last line to proposed new 14.14:-

“The Member making the statement or asking the question shall have the right to put one supplementary question arising from the reply to the original question put by him, but there shall be no debate on this..”

B. OVERVIEW AND SCRUTINY (O&S) MATTERS

(b) Rights at meetings of Substitute Members who have proposed a call-in

Amend O&S procedure rules:-

15(c) add to line 2 “any four Members (including Substitute Members) of the Committee. Should any Substitute Member be one of those proposing a call-in, he shall have a right to attend the Committee, and speak, but not vote unless he is substituting at that meeting for another Member. The Chief Executive shall then notify ... “
C. SPECIAL INTEREST GROUPS (SIGs)

Attendance by non-Members of Committees and Sub-Committees at meetings other than the Executive

To clarify the rights of Councillors who are not members of Committees or Sub-Committees, Officers propose reinserting former Standing Order 44 as a new Procedure Rule 24 (renumber existing 24 as 25):-

“RIGHTS OF COUNCILLORS TO ATTEND COMMITTEE AND SUB-COMMITTEE MEETINGS

Any Member of the Council who is not a Member of a Committee or a Sub-Committee shall be entitled to attend any meeting of that Committee or Sub-Committee, but not to vote, but shall be entitled to speak on any specific item for up to four minutes.

Any Member wishing to do this shall give notice specifying the item to the Chief Executive by noon on the day of the meeting”.





comms/SIG/2002-03/056