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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 11/12/2007
Minutes of Audit Committee 27.11.07



Audit 9
27.11.07
WAVERLEY BOROUGH COUNCIL

MINUTES OF THE AUDIT COMMITTEE – 27TH NOVEMBER 2007

SUBMITTED TO THE COUNCIL MEETING – 11TH DECEMBER 2007

(To be read in conjunction with the Agenda for the Meeting)

*
Cllr C R Baily (Chairman)
*
Cllr S N Mulliner
*
Cllr N P Holder (Vice-Chairman)
*
Cllr K T Reed
*
Cllr S L Hill
*
Cllr Mrs N Warner-O’Neill
*
Cllr B J Morgan
* Present

19. MINUTES (Agenda Item 1)

20. DISCLOSURE OF INTERESTS (Agenda Item 3)

There were no interests raised under this heading.
PART I – RECOMMENDATIONS TO THE COUNCIL

21. WAVERLEY CONSTITUTION - AUDIT COMMITTEE (Agenda Item 5; Appendix A)

21.1 Following an Internal Audit Review of Decision-Making, it was identified that Article 8 of Waverley’s Constitution should include additional information relating to the composition of the Audit Committee and specify a quorum for a meeting. This information has now been added to the document, Annexe 1 refers, and is shown in bold and italic type.

21.2 As part of the discussion on this item, the Committee identified a further training need and requested that a training session be arranged to take place in late March/early April 2008 for officers to help members understand the complexity of local authority accounting processes, in advance of the Committee’s requirement to approve the Statement of Accounts in June. Officers agreed to ensure that a date was arranged and members informed accordingly.

21.2 The Committee accordingly

RECOMMENDS that

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.
PARTS II AND III – MATTERS OF REPORT

Background Papers

The background papers relating to the following report items in Parts II and III are as specified in the agenda for the Audit Committee.
Part II – Matters Reported in Detail for the Information of the Council

There were no matters falling within this category.

Part III – Brief Summaries of Other Matters Dealt With

22. INTERNAL AUDIT COMPLIANCE WITH THE 2006 CIPFA CODE OF PRACTICE (Agenda Item 6; Appendix B)

22.1 The Committee gave consideration to the report on this matter and the Performance Indicator Proposals for Internal Audit as set out at Annexe 1 to the report. The Audit Manager made a minor amendment to the first proposed indicator, changing ‘Productive days’ to ‘Chargeable days’ as a matter of clarification.

22.2 The Committee sought clarification as to the difference between quantitative and qualitative and how the decision was taken as to which description should be applied to each indicator. On the whole, members agreed that the descriptions were correct, with the exception of the percentage of qualified staff which members agreed should perhaps be quantitative rather than qualitative.

22.3 The Committee agreed that two of the indicators would be more useful if sub-divided, as follows:-

23. UPDATE ON AUDIT RECOMMENDATIONS 2006/2007 (Agenda Item 7; Appendix C)

The Audit Manager introduced the report setting out the progress made on the implementation of Internal Audit recommendations made in 2006/2007. The Committee was informed that oral assurances had been received that recommendation 020/07 relating to buildings reception and security had now been implemented as a consequence of the new door security system currently being installed throughout the building.

With regard to the recommendations relating to housing benefits, the Director of Finance reported that the section had been through a period of change which was now settled, and therefore the actions would be taken back to the Departmental Management Group to be given urgent attention.

The Committee agreed that it was important for update reports to be presented to future meetings to inform members of progress that had been made and actions taken to address any concerns they may have had.
The meeting commenced at 7.00 p.m. and concluded at 7.41 p.m.



Comms/audit/2007-08/017 minutes