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Waverley Borough Council Committee System - Committee Document

Meeting of the Corporate Overview and Scrutiny Committee held on 17/09/2007
Minutes




7
MINUTES of the MEETING of the CORPORATE OVERVIEW AND SCRUTINY COMMITTEE held on 17th September 2007
(To be read in conjunction with the Agenda for the meeting)
Cllr K T Reed (Chairman)*Cllr P J Martin
*Cllr P B Isherwood (Vice-Chairman)*Cllr T E Martin
*Cllr C R BailyCllr B J Morgan
*Cllr S P Connolly*Cllr S N Mulliner
*Cllr V Duckett*Cllr S Renshaw
Cllr R D Frost*Cllr K Webster
*Cllr J P Hubble*Cllr R A Welland
*Cllr R A Knowles*Cllr Mrs L Wheatley
*Cllr Ms D M-R Le Gal
*Present

Cllrs M H W Band and R J Gates were also in attendance
Cllr A Wilson attended to speak on Appendix B relating to the future work programme

13. MINUTES (Agenda Item 2)

The Minutes of the Meeting held on 25th June 2007 were confirmed and signed.

14. APOLOGIES FOR ABSENCE (Agenda Item 3)

Apologies for absence were received from the Chairman and Cllr B J Morgan. Cllr P B Isherwood was in the chair for the meeting.

15. DISCLOSURE OF INTERESTS (Agenda Item 6)

There were no interests raised under this heading.

At this point in the meeting, the Chairman sought approval from the Committee to reorder the agenda to enable the East Street and Local Strategic Partnership items to be taken before the discussion on future work programme items.

16. EAST STREET UPDATE (Agenda Item 8; Appendix C)

The Leader of the Council was present at the meeting and updated the Committee on recent progress relating to East Street. He reported that the consultation process for local residents had been launched on 14th September when more than sixty stakeholders came to the Council Chamber to receive a presentation from both CNS and the architects on the proposed scheme. Following a period of question time, the general feeling was that the new scheme was an improvement.

It was also noted that the consultation document had been sent out to homes in Farnham and to date 322 responses had been received.

RESOLVED that the update report be noted.


17. EXECUTIVE - FOUR-MONTH ROLLING PROGRAMME (Appendix A; Agenda Item 8)

RESOLVED that the Executive four-month rolling programme of key decisions be noted.

18. REVIEW OF WAVERLEY’S LOCAL STRATEGIC PARTNERSHIP (Agenda Item 9; Appendix D)

The Committee concurred with the proposal that it was appropriate to conclude the review of Waverley’s Local Strategic Partnership at this time, in light of the Community Strategy refresh exercise which was currently underway and agreed to present the findings of the review to date to the Executive.

The Committee also suggested that it would be helpful, particularly because of the number of new members on the Council, if a briefing note could be prepared explaining what the LSP was, how it works and what it could be used for.

RESOLVED that

1. the in-depth review of Waverley’s LSP be concluded at this time;

2. the conclusions set out in the report be forwarded to the Executive for consideration;

3. the development of Waverley’s LSP should be re-examined in 18 months time; and

4. the Executive be requested to give approval for a briefing note to be prepared for all Members of the Council explaining what the Local Strategic Partnership is, how it works and what it could be used for.

19. DEVELOPING A WORK PROGRAMME (Agenda Item 7)

19.1 Current In-Depth Review Items (Agenda Item 7.1)

The Committee noted the in-depth reviews undertaken in 2006/2007.

19.2 Future Work Programme - In-depth Reviews (Agenda Item 7.2)

The Committee agreed to undertake the following in-depth reviews in 2007/2008:-

a. Cash Collection
b. Discretionary Income and Expenditure in the Borough.

20. COMPLAINTS HANDLING IN WAVERLEY IN 2006/2007 (Agenda Item 10; Appendix E)

The Committee received a report providing a summary of complaints handling in Waverley and after a detailed discussion, agreed to pass the following observations to the Executive, that:-
6. members were particularly pleased to note that the attitude of staff only accounted for 7 out of 571 complaints and hoped that this could still be reduced further in the future.

RESOLVED that the observations set out above be forwarded to the Executive for consideration and also be taken into account as part of the forthcoming management review regarding improvements to the Council’s current procedures for dealing with complaints.

21. OMBUDSMAN INVESTIGATIONS INTO COMPLAINTS MADE ABOUT WAVERLEY’S SERVICES IN 2006/2007 (Agenda Item 11; Appendix F)

Members also noted that such delays, particularly in the area of planning enforcement, were a common feature in the local settlements made with complainants, and agreed that, given the high profile of planning and development in the borough, this should be kept under review.

It was also recognised that Waverley’s responses to the Ombudsman were always much fuller and more detailed than those of other authorities, and consequently appreciated by the Investigators.

RESOLVED that the comments of the Corporate Overview and Scrutiny Committee be passed to the Executive for consideration.


22. PERFORMANCE MANAGEMENT REPORT - QUARTER 1 (APRIL - JUNE) 2007/2008 (Agenda Item 12; Appendix G)

The Committee considered the performance management report which included the observations of the Best Value Performance Indicators Sub-Committee on performance against those indicators within its remit during the first three month period of 2007/2008.

In respect of BV2a (Equality Standard for Local Government), Members indicated a consensus that priority should be given to the work required to move Waverley to level 2 and above as quickly as possible.

RESOLVED that the observations above be passed to the Executive for consideration.

The meeting closed at 8.36 p.m.




Chairman

comms/o&s1/2007-08/026