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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 09/01/2007
Agenda




Fax No: 01483 523475
Your ref:
Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-mail: emcquillan@waverley.gov.uk
Date: 22nd December 2006

To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)

Membership of the Executive
      Miss G B W Ferguson (Chairman)
Mr C H Mansell
      Mrs C E Savage (Vice-Chairman)
Mr K T Reed
Mr S D EdgeMr J E Robini
Mr B Grainger-JonesMr V K Scrivens
      Mr P Haveron
Dear Sir/Madam

A Meeting of the EXECUTIVE will be held as follows:-

Yours faithfully

ROBIN PELLOW

Head of Committee and Member Services

*This meeting will be webcast and can be viewed by visiting http://www.waverley.ukcouncil.net/ and will
be preceded by an open public question time commencing at 6.45 p.m.


REVISED AGENDA

NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the Meeting held on 5th December 2006 (to be laid on the table half-an-hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members, declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public in accordance with Procedure Rule 10.

5. FOUR-MONTH ROLLING PROGRAMME

To adopt the Executive four-month rolling programme of key decisions for Waverley Borough Council, attached at Appendix A for all Members of the Council.

6. BUDGET UPDATE
[Wards Affected: All]
6.1 Financial Strategy 2007/2008 – 2009/2010: General Fund Budget Update 2007/2008

The report at Appendix B.1 updates the Executive on the latest position regarding the General Fund Budget. It contains proposals for reducing the Budget shortfall for which the Executive is requested to give consideration.

The proposals from the Executive will be the subject of consideration by meetings of the Overview and Scrutiny Committees during January. The Executive will give final consideration to the Budget on 6th February 2007, including the comments reported from the Overview and Scrutiny and Licensing Committees, before making recommendations to Council on 20th February 2007.

Recommendation

It is recommended that the Executive:

1. gives further consideration to the General Fund Budget for 2007/2008; 2. considers the list of suggested Budget reductions at Annexe 2, which will be discussed by the Overview and Scrutiny and Licensing Committees; and 3. gives final consideration to the General Fund Budget for 2007/2008 at its meeting on 6th February 2007.

6.2 Draft Housing Revenue Account Revenue Estimates 2007/2008

Further to the meeting of the Executive on 5th December 2006, additional work has been carried out on the draft Housing Revenue Account (HRA) Revenue Estimates for 2007-2008. The impact of a range of rent increases is now appended and the Executive is requested to consider these in conjunction with the information contained in the report at Appendix B.2.

Recommendation

It is recommended that, for the reasons outlined in the report, the Executive support an average rent increase of 5% for 2007-08 and seeks the views of the Community Overview and Scrutiny Committee on this and any other specified areas.

7. BUDGET MONITORING - NOVEMBER 2006
[Wards Affected: All]

The report at Appendix C provides details of the expenditure and income position to the end of November 2006 compared with budget for the General Fund and the Housing Revenue Account. It also gives an update on the Capital Programme for the General Fund and Housing Revenue Account.

Recommendation

It is recommended that the current monitoring position for the General Fund Revenue Account, Housing Revenue Account and Capital Programme to 30th November 2006 be noted.

8. POLICY FOR THE CONDUCT OF INVESTIGATIONS INVOLVING COVERT SURVEILLANCE TECHNIQUES
[Wards Affected: All]

The purpose of the report at Appendix D is to present an amended Policy for the approval of the Executive and adoption by the Council, on the use of covert surveillance techniques under the Regulation of Investigatory Powers Act 2000.

Recommendation

It is recommended that the revised Policy be approved and referred to the Council for adoption.

9. URGENT WORKS NOTICE - UNDERSHAW, HINDHEAD
[Wards Affected: Haslemere Critchmere and Shottermill]
Undershaw is a Grade II Listed Building originally the home of Sir Arthur Conan Doyle. It was for many years used as a hotel, but has recently become vacant and has rapidly fallen into a very poor state of repair. An Urgent Works Notice (UWN) has been served on the owner requiring measures to arrest damage and decay. The purpose of the report at Appendix E is to inform members of the steps that have been taken and to alert them to the consequences of this action.

Recommendation

It is recommended that:
2. the Officers report orally to the meeting on the latest position and any resource implications.

10. INTERIM MINIPLAN
[Wards Affected: All Farnham Wards]

The Council considered the Interim Miniplan on 12th December 2006. It referred the Interim Miniplan back to the Executive for consideration of the detailed matters yet to be resolved with Natural England. Those matters will be reported to the Executive, in full, on 6th February 2007. The purpose of the report at Appendix F is to seek confirmation that the Executive is satisfied with the proposed scope and content of the report to be considered.
Recommendation

It is recommended that the scope of the report for 6th February 2007 be endorsed.

11. BLACKHEATH, SHAMLEY GREEN AND WONERSH VILLAGE DESIGN STATEMENT
[Wards Affected: Shamley Green, Blackheath and Wonersh]

The villages of Wonersh, Blackheath and Shamley Green have produced a Village Design Statement (VDS) and have requested that it be adopted by the Borough Council as a Supplementary Planning Document. The report at Appendix G sets out the contents of the VDS, the Sustainability Appraisal and the consultation process that the villages have undertaken.

Recommendation

It is recommended to the Council that the Blackheath, Shamley Green and Wonersh Village Design Statement be adopted as a Supplementary Planning Document.

12. LEASES OF COMMON LAND TO PARISH COUNCILS
[Wards Affected: All]

The report at Appendix H seeks members’ authorisation to agree new leases on common land with Parish Councils that are `holding over` under leases that expired some time ago.

Recommendation

It is recommended that

1. officers be authorised to enter into negotiations for leases of common land with Parish Councils, on the basis of the terms and conditions set out in the (Exempt) Annexe, other terms and conditions to be agreed by the Countryside Management Officer and the Property and Development Manager; and

2. the Scheme of Delegation be amended to authorise appropriate officers in the Property and Leisure Sections to agree leases with Parish Councils to manage Council-owned common land.

13. HEALTHCARE COMMISSION FOR WAVERLEY

Following the establishment of the Healthcare Commission Special Interest Group at the last meeting, the Portfolio Holder has suggested that the membership should be extended to seven members and the Executive is now invited to confirm the membership of the SIG, as set out below:-

Mrs E Cable, Mrs D M James, Mrs J R Keen, Mr P J Martin, Mr A Rayner, Mrs C E Savage and Mr K Webster.

Recommendation

It is recommended that

1. the membership of the SIG be extended to seven members; and

2. the membership be confirmed as those members set out above.

Background Papers (DoH/MD)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report item.

14. SURREY LOCAL GOVERNMENT ASSOCIATION SUPPORTING PEOPLE COMMISSIONING BODY

A vacancy has arisen on the SLGA Supporting People Commissioning Body and Surrey Borough and District Councils are now invited to make a nomination. In May 2006, the Council put forward Mrs A E Mansell and the Executive is invited to agree a further nomination for the vacancy.

Recommendation

It is recommended that approval be given to the nomination of Mrs A E Mansell to the appointment on the SLGA Supporting People Commissioning Body.

Background Papers (MD)

Correspondence from SLGA dated 30th November 2006.

15. ACTION TAKEN SINCE LAST MEETING

To endorse any action taken by the Head of Paid Service, after the appropriate member consultation, since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting.

16. EXCLUSION OF PRESS AND PUBLIC

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraphs of the revised Part I of Schedule 12A to the Act (to be identified at the meeting).

17. RURAL TRANSPORT PARTNERSHIP OFFICER POST

To consider the report at (Exempt) Appendix I.

18. JUDICIAL REVIEW PROCEEDINGS - CODLING COTTAGE, CHIDDINGFOLD

To consider the report at (Exempt) Appendix J.

19. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.


For further information or assistance, please telephone Robin Pellow, Head
of Committee and Member Services, on extension 3222 or 01483 523222.

Comms/executive/2006-07/274.doc